Go Green and Reap the Rewards!
If your business is looking to become environmentally conscious, "going green"
means more than just recycling and using eco-friendly office products. It also means making efforts to dramatically reduce your use of paper and
taking advantage of new technology to store, manage and retrieve important records.
It does require altering the way
you and your staff operate your business on a daily basis, and while that may sound daunting, it needn't be an overwhelming or time-consuming process.
The benefits far outweigh the changes you'll need to make, and Brown & Meyers is here to help you every step of the way.
Here's why it's worth it to make these changes:
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Your business will save money. A typical office disposes of
about 350 pounds of wastepaper per employee per year. If you save some of that paper, you'll keep more of your company's
profits.*
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Your staff will operate more efficiently and
improve customer service. Instead of wasting time (and your payroll dollars) searching through cabinets and boxes for paper records, your
team will have instant access to archived or current files on their computers. You control who gets to see those
files, so security and confidentiality are maintained.
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Saving paper is good for public relations. Right now, in
tropical forests, deforestation is already eliminating one acre of forest every second.* By contributing to a global solution to this
problem, you're letting employees, customers, shareholders and prospects know that you've made a commitment to protect our planet.
Fortunately, there's an easy way to Go
Green!
Scanning is the easiest way to go paperless with your archived records. Scanned paper
documents become searchable images that can be saved in a secure digital "library," and electronic document management solutions are available to help
you store new records going forward.
Don't worry. You're not expected to drop everything, run out and buy an expensive scanner and
software program, or hire new employees to make the paperless transition. Brown & Meyers can do all this for you!
We can scan at your office, or we can pick up your documents with our truck and bring them to
our facility. We'll scan your documents with our state-of-the-art equipment and immediately convert them to the digital format that's customized to
your needs, indexing them to the same criteria you've been using all along.
We can also save your records to a format that uses optical character recognition (OCR) so
you can search for specific documents or groups of records by keyword.
If you want to go paperless with one of our electronic document management platforms, we'll
train your team to use the solution that best fits your industry, customer needs, regulatory requirements and daily workflow.
Scanning and digital conversion provide 5 immediate
benefits to your office.
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Regain valuable revenue-producing office space that's currently used to store
records.
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Increase productivity by eliminating delays in searching for lost or misplaced
files.
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Reduce office supply costs associated with paper products, such as postage and
packaging expenses as well as metal file cabinets and toner cartridges that contribute to landfill pollution.
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Eliminate monthly storage and retrieval fees if you currently have your archived
paper documents in off-site vaults and storage facilities.
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Retrieve important documents quickly from your computer or DVD as needed, improving
customer service and facilitating painless disaster recovery.
You really CAN go paperless now!
Need proof? Let us provide you with a free sample scanning project with Brown & Meyers. We
can save your scanned sample to a DVD, or you can try our AAA-rated electronic data management center for free.
Either way, you'll see how easy it is to have instant electronic access to your documents and
eliminate the hassles of storing paper documents. You'll feel great about going green and be secure in knowing that Brown & Meyers treats your records
with the utmost security and confidentiality. Our scanning and document management services, as well as our electronic medical records (EMR) platform,
are HIPAA-compliant, and all our employees sign a confidentiality agreement.
If you're interested in exploring this further, please contact us for more
information.
*Natural Resources Council http://www.nrdc.org accessed 5/17/08.
