What would you do if you suddenly lost important records in your
office?
Recently we heard about an office in South Carolina that suffered water damage in a
completely unexpected way. A pipe running above one of their storage rooms began to leak and flooded over 18 cubic feet of important records before it
was discovered.
Just consider the ramifications of this. Those destroyed, irreplaceable files disrupted
customer service and put the company at risk when it came to billing, taxes, historical data and meeting government and industry compliance
requirements.
The risks of paper
Offices that depend on paper documents, stored on and off site, are constantly at risk of
misplaced records, lost documents, compromised security or confidentiality, or worse. And businesses often pay dearly to store, retrieve and
maintain these paper records in valuable office space that could be used to bring in revenue.
If your office uses paper records and you're ready to reduce the kinds of risks and costs
mentioned above, we have a simple solution that organizations are embracing more and more.
"Document Insurance" for your office
Have you ever considered scanning all your paper documents and storing them electronically?
You may be surprised to know there are companies that can provide secure, affordable electronic conversion of your important records by scanning
(imaging) them, custom indexing them to your specifications, and saving them to an electronic format you use in your internal network or with an
online hosting portal.
Once you have someone scan your documents, you and anyone else authorized can finally access
them anytime, anywhere, with complete confidence that they'll be secure. This indeed provides "document insurance" against loss or misplaced
records, or disaster and legal/regulatory compliance concerns.
If you're interested in exploring this further, please contact us for more information.
